Consciousness collect about individuals who interact with our
organisation. It explains what personal information we collect and how
we use it.
If you have any comments or questions about this notice, feel free to
contact us at firstname.lastname@example.org
1. Personal data that we process
The following table explains the types of data we collect and the
legal basis, under current data protection legislation, on which this
data is processed.
||Data (key elements)
|Enquiring about our organisation and its work
||Name, email, message
||Legitimate interests - it is necessary for us to read and store
your message so that we can respond in the way that you would
|Signing up as a member
||Name, email, contact information, reasons for wanting to be a
member of CC
||Contract – by submitting the application form you have entered
into a contractual relationship with us as set out in our membership
terms and conditions.
||Website activity collected through cookies
||Legitimate interests – it is necessary for us to store a small
amount of information, usually through cookies, to deliver
functionality that you would expect.
2. How we use your data
We will only use your data in a manner that is appropriate considering
the basis on which that data was collected, as set out in the table at
the top of this policy. We do not share your data with Third
For example, we may use your personal information to:
- reply to enquiries you send to us;
- where you have specifically agreed to this, send you marketing
communications by email relating to our work which we think may be of
interest to you.
3. When we share your data
We will only share your data within our organisation.
You have provided your explicit consent for us to pass data to your
relevant country coordinator
We will only pass data to our country coordinators outside of the EU
where appropriate safeguards are in place as defined by Article 46 of
the General Data Protection Regulation.
4. How long we keep your data
We take the principles of data minimisation and removal seriously and
have internal policies in place to ensure that we only ever ask for the
minimum amount of data for the associated purpose and delete that data
promptly once it is no longer required. Where data is collected on the
basis of consent, we will seek renewal of consent at least every three
5. Rights you have over your data
You have a range of rights over your data, which include the
- Where data processing is based on consent, you may revoke this
consent at any time and we will make it as easy as possible for you to
do this (for example by putting ‘unsubscribe’ links at the bottom of
all our marketing emails).
- You have the right to ask for rectification and/or deletion of your
- You have the right of access to your information.
- You have the right to lodge a complaint with the Information
Commissioner if you feel your rights have been infringed.
A full summary of your legal rights over your data can be found on
the Information Commissioner’s website here: https://ico.org.uk/
If you would like to access the rights listed above, or any other
legal rights you have over your data under current legislation, please
get in touch with us.
Please note that relying on some of these rights, such as the right
to deleting your data, will make it impossible for us to continue to
deliver some services to you. However, where possible we will always
try to allow the maximum access to your rights while continuing to
deliver as many services to you as possible.
6. Cookies & usage tracking
A cookie is a small file of letters and numbers that is downloaded on
to your computer when you visit a website. Cookies are used by many
websites and can do a number of things, eg remembering your
preferences, recording what you have put in your shopping basket, and
counting the number of people looking at a website.
Where cookies are used to collect personal data, we list these purposes
in section 1 above, along with other personal data that we collect.
However, we also use some cookies that do not collect personal
information but that do help us collect anonymous information about how
people use our website. We use Google Analytics for this purpose.
Google Analytics generates statistical and other information about
website usage by means of cookies, which are stored on users'
computers. The information collected by Google Analytics about usage of
our website is not personally identifiable. The data is collected
anonymously, stored by Google and used by us to create reports about
the most current version on our website. If a modification meaningfully
reduces your rights, we'll notify people whose personal data we hold
and is affected.